Wedding and Events Co-ordinator

Pennyhill Park and The Spa, Bagshot, Surrey
Closing Date: 30th November 2021

In a Nutshell

We’re a group of fabulous Hotels and Venues set in beautiful countryside and our hotels are full of great people… A great team.

As a Weddings and Events Co-ordinator, you will be responsible for planning this special day for the happy couple. This exciting role would include responding to initial enquiries, arranging and managing show rounds, sending out quotes, completing final details and handing over all details of the big day to the operational teams. You should have a strong eye for detail along with a high level of organisational skills in order to be successful in this role.  

Lots to do but lots of fun

Our successful Weddings and Events Co-ordinator will be responsible for:

  • Provide an outstanding customer experience for our guests.
  • Looking after weddings and private dining experiences
  • Support the events manager as and when required.
  • Ensuring the administration of weddings is maintained to a high standard
  • Liaising with the sales manager in all aspects of contract negotiation outside of agreed limits
  • Administering and maintaining Delphi contact management sales tool and SMS and provide required reporting on sales activity.
  • Ensuring that  targets set by Sales Manager are achieved for the entire wedding team/special events team.
  • Achieving targets and commission as per the commission document
  • Accurately inputting bedroom reservations for Group bookings into SMS
  • Continual communication with all departments within the hotel in an accurate manner
  • Producing accurate function sheets on time maintaining 100% attention to detail
  • Collating all relevant information and assist clients in all event planning stages to ensure events are effectively managed on property
  • Preparing and executing show rounds to clients and selling the hotel to the best of its potential
  • Attending meetings within the hotel as required and represent the sales and wedding department
  • Coordinating all clients’ needs prior to arrival at the hotel
  • Update all online channel and social media platform
  • Liaise with the group marketing team to update website content

Take a look at the incredible range of benefits you can enjoy when you join the Exclusive team and how you can be rewarded and recognised for doing a fantastic job!